Administrative

The overview is essentially where you can analyze your cost-effectiveness as a team and determine bottlenecks in order to resolve them before taking on new projects. Your entire team’s timelog reporting history can be accessed and analyzed here making it the perfect place to start when searching for potential areas of improvement or great success. 

At Lyght, we believe that key insights can be obtained from precise time tracking. Not only is it a good gauge on how your team spends their time, but it can also help administrators and managers accurately report the hours that contract workers and freelancers log as well. That way, both in- and out-of-house teams can benefit from the precision and transparency your organization provides.  

Through the overview, you can gain quick visual insights on your team or an individual team member with graphs that display a variety of data from hours logged to weekly time tracking trends. You can also easily assemble and export summaries to build key reports. This is crucial to the future success of any team-oriented company.

Building Your First Timelog Report

1. You can access core reporting metrics on the Timelog page by clicking "Timelog" from the left-hand menu.

2. There are three initial filters from which to choose — team, date range, and billing type. To see the time log charts, simply select a Team member from the “Team” field, and pick a date! Optionally, you can filter by the billable, non-billable, or both billing types. You can also select your entire team to see all results at once.

3. Click on Advanced filter for even more specificity. Here you have  the following options:

• Client - Select from a dropdown list a specific client to whom your team has logged their time. This can be beneficial to establishing and maintaining trust with each client! 
• Scope of Work (SOW) - If your client has multiple SOWs, you can pick from one to many from the dropdown list here. 
• Project - Each project has a projected timeline. To gain insight into your team’s efficiency, you can use this feature to create a detailed report of all the time each Project is taking. 
• Epic - An Epic is a major milestone in your project, and by tracking the time it takes to complete each milestone, you can gauge what similar Epics will take in the future. 
• Story - Stories take an aggregate of the budgeted hours for each subsequent assignment. You can use this feature to spot trends in which Stories are on schedule! 
• Assignment - Assignments are the most granular steps toward a project’s completion, and time log reports can target this level as well. ‍
• Timelog Description - You can even specify distinct words you expect to see in a time log description. For example, if you want to know how much time people spend on tasks with the description "Feature", you can filter "Feature" and see all results that pop up! This is highly dependent on how you structure your tasks, and is entirely up to you how you use it.

4. Two graphs show a visual analysis of your team’s or individual team member’s time. The first lets you see an overview of the time logged for whichever date range you chose.

The second graph details a breakdown of where that time was spent.

5. The “Summary” and “Details” tabs at the bottom provide a table of the visual data shown on the graphs above. Structured to show time entries by group, subgroup and a sorting feature, you can use these tables to construct a CSV export of your team’s time.